More about our data collection
When a researcher requests certain data a Data Request Form must first be sent in. This DRF will be partially completed by the research team. A DRF is needed to identify specific needs and requirements, and assists in processing these requests.
The DRF template will be available soon. Requests will generally be processed within three weeks. A DRF contains the following part:
The completed DRF must be sent to the data manager, Simone Mulder (firstname.lastname@example.org) with Eveline Crone in the CC (email@example.com).
In the process of writing and publishing an article, a manuscript gets submitted to a journal for peer review. We ask researchers to share a DOI of this original manuscript (AOM), the preprint, once available.
The DOI of the preprint will then be added to our publication list.
Before you collect additional data or before you begin your analysis you have the option to preregister your research to specify your research plan in advance of your study.
Preregistering will increase result credibility and helps plan your research. Additionally, it provides a good setup for other researchers that would like to build on your research design/idea. A template for preregistration can be found on the OSF website.
In your preregistration you provide the following elements:
For a detailed overview of the content, see the OSF website.
After the DRF is submitted and accepted, a Data Sharing Agreement (DSA) needs to be submitted. This formal contract outlines clearly what exact data (including file types) will be shared and will be set up in collaboration between both parties.
It serves to protect both the supplier and receiver of the data from misuse or other claims. Additionally, considering that both parties agreed on the data-use and -sharing, it prevents miscommunication.
A DSA consists of the following elements:
The DSA ends with signatures on behalf of the research team and on behalf of those that request the data.
To maintain an open science culture, we ask for a publication package to be shared when an article using our data gets published. This publication package should be sent to the datamanager of Leiden-CID, and will then be made semi-publicly available on Dataverse.
This not only ensures transparency about the manner in which our data was used but is also beneficial to researchers. For example, publication packages facilitate the possibility of replicating studies since all necessary steps are documented. Additionally, when in the future questions arise about a published article (e.g., analyses), these documented steps can be easily retraced to provide answers and/or locate potential mishaps.
The publication package should include:
An extensive guide on how to build your publication package will become available soon.
It is most efficient to start building the publication package as soon as the DRF gets approved. We have experienced that it takes considerably more effort to collect all necessary files after the publication than organizing the files while you are working on them. Starting later also brings risks of inaccuracy as not all steps may be remembered and files could get misplaced.
This is why we ask for the publication package to be shared within one month of the publication of the article.
In addition to providing us with a DOI of preregistration and the preprint, we ask researchers to send us a DOI of the published article. This can be done by adding the link to the form on the personal account on the website of Leiden-CID.
The DOI will then be added to our publication list, which makes for easier findability of the article.
Once there is a publication available, the DRF belonging to the data used for the article will be archived. This archive will be public and can be found on this website soon.
The existence of an archive such as this one, in combination with a clear pre-registration, makes for a transparent overview of the original plan of research and the final product. This way any deviations from the plan can easily be monitored and/or reported on.
We strive to make our data accessible to other researchers but at the same time want to protect our data and our participants' privacy. We feel that data should only be shared when it is being used.
For this reason, data access will be revoked on two occasions: